At Caldera, we believe in the power of creativity. Caldera is a catalyst for the transformation of underserved youth through innovative art and environmental programs. Our Youth Program provides students from Portland and Central Oregon with long-term mentoring that nurtures creativity beginning in sixth grade and continuing into young adulthood. Our Artists in Residence Program awards US-based and international artists the gift of time and space to practice at our Arts Center in Sisters, Oregon.
Position Title: Temporary Development and Communications Coordinator
Supervisor: Development and Communications Associate
Schedule: 20 hours/week, 2.5 days/week schedule to be determined within regular office hours Monday – Friday 9:00am – 5:00pm.
Location: Caldera Portland office, 1227 NW Davis St, Portland, OR 97209
Compensation: $23.13 – $24.82 per hour DOE, non-exempt.
Equity & Inclusion:
We recognize that Caldera communities face many societal inequities. We recognize the history and ongoing impacts of racism in our country, state, and institutions. We acknowledge that we will always have room to grow as an organization and as individuals in our understanding of racism and oppression.
We commit to continually examining our role in both perpetuating and combating institutional racism. We also commit to ongoing alignment of our policies and practices to advance racial equity, inclusion, and freedom of expression.
We commit to integrating equity and inclusion into all areas of our work to better serve our mission; when we do, we get closer to the world that we want for our youth. To ensure our own accountability, we will 1) seek deeper relationships with and feedback from our larger community; 2) use our Equity Plan to guide ongoing work; and 3) apply our Equity Lens to decision-making. We will also seek inspiration from artistic and cultural traditions.
Caldera is an equal opportunity employer encouraging applicants of all backgrounds and does not discriminate on the basis of race, color, religion (creed), gender expression, age, national origin (ancestry), disability, marital status, sexual orientation, or military status, in any of its activities or operations. We encourage people of color and Caldera community members to apply.
The Temporary Development & Communications Coordinator supports the daily operations of the Development and Communications department. This position works closely with the Development and Events Manager and the Development & Communications Associate to maintain the donor database, provide event support, and process daily communications needs. The anticipated start date for this position is September 25 – October 9.
Fundraising Data & Gift Management – 40%
- Work with Raiser’s Edge donor database and gift processing system
- Maintain accurate and up-to-date donor and gift records and assist with periodic reconciliations with accounting department
- Process EFT and credit card donations
- Produce donor communications such as gift receipts, acknowledgements, and pledge reminders
- Produce customized mailing lists, email lists, and reports for department use
- Maintain existing systems for data cleansing, data entry, gift processing, prospect research, and relationship management
Fundraising Event Support – 30%
- Work with Greater Giving software to track event attendance and create donor follow-up lists for thank you calls and emails
- Attend fundraising events (October 5 and November 6) and provide event support
Communications Support – 20%
- Assist with creation of communications and marketing pieces including email newsletters, social media content, annual reports, and other print and digital communications
- Assist with mailings for fundraising, donor stewardship, and cultivation
- Prepare materials for proposals, site visits, and meetings with funders as needed
General Administrative Support for Development and Communication – 10%
- Participate in yearly audit, as needed
- Provide overall administrative support to Development & Communications Associate, Development & Events Manager, and Executive Director
- Other duties as assigned
- Overall understanding of nonprofit fundraising processes
- Passion for Caldera’s mission, social and environmental change, and racial equity
- Ability to communicate effectively, written and oral
- Experience and ability to work in a multicultural environment
- Ability to pass background and driving check. Caldera considers systemic injustices when investigating findings.
- 1 year experience in nonprofit administrative or fundraising role with similar responsibilities
- Experience processing donations and maintaining donor confidentiality
- Experience using Raiser’s Edge, Greater Giving, or similar database systems
- Experience using Google Suite and/or Microsoft Office
- Experience using Mailchimp and social media platforms (Facebook, Instagram, Twitter, etc.)
While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel. The employee is frequently required to stand. The noise level in the work environment is usually moderate.
Please send a resume and responses to the questions below to Jobs@CalderaArts.org. This position is open until filled. No phone calls, please.
- What do you think is essential for a fundraising team to be successful? What skills do you have to support that?
- What is your experience working with a donor database? What does “best practice” mean to you in regards to database procedures? Please tell us about your skills and areas of learning.
- What is your connection to Caldera’s mission? Why are you interested in this position?